The software for
responsible
club management.
Certificates of good conduct, signatures, reporting channels,
deadlines—wellplayd brings together everything your club
needs for Safe Sport in one place
Everything you need. All in one place.
- Background Checks & Documents
- Request, review, and manage background checks, driver’s licenses, insurance information, first aid certificates, and other required documents digitally—in compliance with data protection regulations, with automatic retention periods, and without the hassle of paper clutter.
- Signatures & Consents
- Code of conduct, forms, consent forms—all documents that need to be signed are sent digitally, signed, and activated in a legally compliant manner. Easy to manage, accessible at any time, and no more chasing people down.
- Secure Reporting Channels & Case Management
- Report incidents securely; handle cases in a structured and confidential manner—wellplayd offers a protected, anonymous reporting channel and a case management system that ensures reported incidents are processed securely by the appropriate team. Transparent for those who need to know. Protected for everyone else.
- Association Guidelines & Templates
- Associations and NGOs store their document templates directly in wellplayd. Clubs access them and know: This is the right way to do it—exactly as the association requires.
- Deadlines & Compliance
- Setup deadlines, review deadlines, deletion deadlines: wellplayd keeps track of them all and manages them automatically in compliance with the law. You’ll receive reminders before anything is missed.
Perfectly positioned for a legally secure club life.
You don’t need a legal department. You don’t need to be data protection experts. wellplayd gives you the structure, information, and templates to not just aim for Safe Sport, but to truly live it. So your club leaders can focus on the sport and its positive values, and your members are in the best hands with you. wellplayd is the software that gives clubs and their members maximum security.
Pricing
Starter
Starter
Legal standards, ready-made processes
396€/billed annually
33€ / month
(incl. 19% VAT)- Criminal record checks
- Signatures
- Records
- Case management
Register now
Coming Soon
Basic
Basic
Legally compliant customisable processes and email communication from the web app
588€/billed annually
49€ / month
(incl. 19% VAT)Starter package +
- Individualised and complex processes
- Extended roles & permissions
Coming Soon
Pro
Pro
Custom processes, SMS, parent & child accounts, personal support
Price on request
Basic package +
- Contracts
- Qualified signatures
- Intervention plan
- Parent & child accounts
Contact us
Records
Enhanced DBS checksAutomated processes for the regular review of enhanced DBS checks under §72a SGB VIII
Documents, certificates, licencesRequest, upload and manage documents and records from staff, volunteers, participants, members and parents
Signatures
One-sided advanced electronic signature (AES)Send a document to one person to obtain a one-sided AES
Multi-sided advanced electronic signatures (AES)Send a document to obtain a multi-sided AES
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One- and multi-sided qualified electronic signatures (QES)Send a document to obtain a QES (additional costs per QES via external certificate)
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Case Management
Reporting toolEncrypted reporting tool for anonymous and non-anonymous reports
Anonymous mailboxCommunication with reports that remain anonymous to the organisation
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Case filesManage reported cases as files, chat within the case file, add notes, store documents
Intervention planCreate an intervention plan for a reporting tool and manage it within the case file with assigned responsibilities
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Settings
Import and export of dataUpload and download lists, profiles and documents
Task bundlesRequest numerous documents with a single request and track each one individually
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Multi-step approval processesApproval by multiple people when reviewing documents
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CustomisationCreate and define individually designed processes
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Communication
Configurable email notifications from the appFor stored deadlines, incoming cases, pending tasks and much more
Customisable email templates with own content and logoCustomise emails from the web app and add your own logo
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SMS and push notificationsAdditional channels for time-critical reports and requests via SMS
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Members & Roles
Unlimited guestsGuests are people who are requested for submissions or signatures but do not have an account
300 usersUsers are all people who have access and are responsible for managing processes (each additional €10/month)
10 adminsAdmins are all people with the right to create and manage further accounts (each additional €10/month)
Extended roles & permissionsGranular permissions with departments and individually created roles
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Parent and child accountsLink parent and child accounts for child rights-based consent processes
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Support
Email and chat supportResponse within 2 working days
Phone and video supportDirect line to the support team daily 9am–9pm
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Personal account managerTwo dedicated contacts to support onboarding and ongoing use
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